Special Business Committee Meeting Minutes
January 22, 2008
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Issues
Grievance Committee Appointment
Tribal Tag Registration Policy/Resolution
Prosecutor Selection
Financial Disclosure Statements for Business Committee and Employees
Title VI Application/Resolution
Minutes
2008 Budgets
Indirect Cost Budget 2008
General Fund Budget-Business Committee 2008
General Fund Budget-Remaining
Enterprises
BKJ Solutions, Inc 2008 Budget
Indian Preference Form 4432 Resolution
City of Perkins, Territorial Plaza Board Member
Perkins-Tryon Class of 2008 Request
Certification
Certification
Officers Present
Christie Modlin, Chairman
Linda Big Soldier, Vice-Chairman
Eugene Big Soldier, Jr., Secretary
Renee Lincoln Prince, Councilperson
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Staff/Visitors Present
Tod Robertson, Administrator
David McCullough, Tribal Attorney
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Chairman Modlin declared that there is a quorum present to conduct official business at 10:18 a.m.
INVOCATION
Councilperson Prince offered the invocation.
ISSUES
Grievance Committee Appointment
Mr. McCullough informed the committee that the current non active grievance committee members could appointment replacements and then resign if they choose to, thus allowing for making the upcoming election appointment. The current grievance committee members are Deanna Big Soldier and Robynn Miller. It was agreed that the Councilperson would contact these members about this process.
Not on the agenda but a discussion was held over an heir request to sell his land to the tribe from 58A purchase. David explained this process.
Treasure Shores arrived to the meeting at 10:45 a.m.
Tribal Tag Registration Policy/Resolution
Secretary Big Soldier moved to approve Resolution I-08-01, a resolution authorizing the presented Iowa Tribe of Oklahoma Tag Registration Policy. Vice-Chairman Big Soldier seconded the motion. The motion carried with 4 yeas, 0 nays, and 1 abstention.
Prosecutor Selection
Three applicants were interviewed and reviewed and from those the Tribal Administrator recommended Truman Carter. Vice-Chairman Big Soldier moved to approve Resolution I-08-02, appointing Truman Carter as the tribal prosecutor. Secretary Big Soldier seconded the motion. The motion carried with 4 yeas, 0 nays, and 1 abstention.
Financial Disclosure Statements for Business Committee and Employees
Secretary Big Soldier moved to authorize the Tribal Administrator collect, store, and maintain all documents related to the Disclosure Statements. Councilperson Prince seconded the motion. The motion carried with 4 yeas, 0 nays, and 1 abstention.
Title VI Application/Resolution
Vice-Chairman Big Soldier move to approve Resolution I-08-03, a resolution requesting the Administration on Aging to approve a grant for the Title VI Program for FY 2008 as provided by the Older Americans Act for the project period 1 April, 2008 through 31 March, 2011. Secretary Big Soldier seconded the motion. The motion carried with 4 yeas, 0 nays, and 1 abstention.
MINUTES
Councilperson Prince moved to approve the minutes of October 24, 2007, November 8, 2007, November 20, 2007, December 4, 2007, and December 27, 2007. Treasure Shores seconded the motion. The motion carried with 4 yeas, 0 nays, and 1 abstention.
2008 BUDGETS
Indirect Cost Budget 2008
Secretary Big Soldier moved to approve Resolution I-08-04, a resolution authorizing the 2008 Indirect Cost Budget. Vice-Chairman Big Soldier seconded the motion. The motion carried with 4 yeas, 0 nays, and 1 abstention.
General Fund Budget-Business Committee 2008
Secretary Big Soldier moved to approve Resolution I-08-05, a resolution to authorize the Business Committee General Fund Budget. Treasure Shores seconded the motion. The motion carried with 2 yeas, 1 nay, and 2 abstentions.
General Fund Budget-Remaining
Secretary Big Soldier moved to approve Resolution I-08-06, a resolution authorizing the 2008 General Fund Budget. Treasure Shores seconded the motion. The motion carried with 4 yeas, 0 nays, and 1 abstention.
ENTERPRISES
Peter Nairn, Susan Graham, and Brad Colbert presented the financial reports for November 2007 and December 2007. There were no questions for either report.
Mr. Nairn reported of the recent exit audit interview and stated that there were no significant findings but several minor findings.
BKJ Solutions, Inc 2008 Budget
Secretary Big Soldier moved to approve Resolution I-08-07, a resolution authorizing the 2008 BKJ Solutions, Inc. Budget. Treasure Shores seconded the motion. The motion carried with 4 yeas, 0 nays, and 1 abstention.
Indian Preference Form 4432 Resolution
Councilperson Prince moved to approve Resolution I-08-87, a resolution authorizing the Chairman and Secretary to execute the BIA Indian Preference Forms 4432. Vice-Chairman Big Soldier seconded the motion. The motion carried with 4 yeas, 0 nays, and 1 abstention.
City of Perkins, Territorial Plaza Board Member
Secretary Big Soldier moved to approve Resolution I-08-09, a resolution appointing Councilperson Prince to serve as the Territorial Plaza Board of Directors. Treasure Shores seconded the motion. The motion carried with 3 yeas, 0 nays, and 2 abstentions.
Perkins-Tryon Class of 2008 Request
Councilperson Prince moved to approve the request for $500 donation to the Perkins-Tryon Student Organization. Secretary Big Soldier seconded the motion. The motion carried with 4 yeas, 0 nays, and 1 abstention.
It was agreed that the next meeting is scheduled for January 25, 2008.
Secretary Big Soldier moved to approve Resolution I-08-10, a resolution to renew and authorize additional coverage for vision and dental. Vice-Chairman Big Soldier seconded the motion. The motion carried with 4 yeas, 0 nays, and 1 abstention.
The meeting adjourned at 2:05 p.m.
CERTIFICATION
We, Christie Modlin, Chairman of the Iowa Tribe of Oklahoma, and Eugene Big Soldier, Jr., Secretary do hereby certify that the above are the minutes of a duly called meeting held on January 22, 2008 at the Tribal Headquarters and were approved at a meeting held January 25, 2008 by a vote of 4 yeas, 0 nays, and 1 abstention.
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